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Att. Gen. Report T-shirts Sold
RECEIPTS - INPUT STEPS
This is the window or form that we use most at present to enter our income
received. Information entered in the "Receipts" window (see below fig. 13-1)
will be posted to the Cash Receipts Journal and the General Journal. Each
input box on the form is explained below. If you are a volunteer or staff person
performing these tasks and you notice a tip to be added or correction to this manual,
we urge you to submit it to the Executive Director or Treasurer of UM-CAC. If you are
on-line and reviewing this manual feel free to comment via e-mail, as well, and to send us your
web site links useful to Peachtree or those of us keeping the books for small business
and non-profits.
Figure 13-1 Receipts window accessed from the Tasks menu.
DEPOSIT TICKET INPUT TEXT BOXES
Figure 13-2 This is the Deposit Ticket part of the Receipts window where customer or
donor info, date, check number or sales slip number are entered. It is a good place to start.
Deposit Ticket ID
Input the date of sale or date of receipt of funds. In the case of an Internet sale put the date the customer put on the order form.
Reference
Customers Check number or if a cash sale the date on our copy of the sales receipt. When we take credit cards, the credit card approval number will go here.
Receipt Number
Input the number of the sales receipt book, a hyphan and the number of the receipt from that book which the sale is written on. Example: 3-25 refers to Book 3 and the 25th receipt slip in book 3. If the income is a grant check or in payment of a Screen Printing job add the deposit reference number from the Credit Union account when deposited. In the case of an Internet sale put the date the t-shirt was shipped.
Customer Selection (from the Customer List)
This selection fills in the Customer ID, the customer Name, and their
address. Select the customer from the drop down list (see fig. 13-3 below) by
clicking on the small square look-up button to the right of the Customer
ID field. 
Figure 13-3 Our whole customer database is available for you
to choose from just by clicking on the magnifying glass icon.
If customer information is not known select AAA000, the Unknown Customer ID.
If the customer is not in the drop-down list add them as a new customer by
clicking on the "New" button at the bottom of this Customer Lookup window
see Add New Customer in appendix of actions for help).
Customer ID's
All customers' ID's begin with the first three letters of their last name
(for businesses or organizations use the first three letters of their name)
in capital letters. The letters are followed by three zeros. Frequent
screen print customers have SP ending their ID. If ID's exist with the
same first three letters then, following the three letters, use the next
number, 001 instead of 000. For example - IF JOH000 already exists then
use JOH001, or if JOH002 exists then use JOH003 etc.(see appendix for "Add
New Customer").
Figure 13-4 - Selecting a customer. Click on the "New" button
in the drop-down window tool bar to add a new customer.
Date
Input the date the funds were deposited in our Credit Union account.
Receipt Amount
Will be filled in from the sum of the lines on your "Apply to Revenues"
tab below.
Payment Method
Indicate cash or check. Later when we are able to accept credit cards - which type of card
they paid with may be selected here.
Cash Account
The cash account number is the cash account from our Chart of
Accounts in which the payment was deposited. Our present cash
accounts at our Credit Union are Checking (1000M00), Savings (1005M00),
and T-shirt Art (1005M02). Petty Cash (1080M00) is kept at our office.
Figure 13-5 Check the "Cash Account"
to make sure you have selected the
correct account for the funds received.
Uptown Multi-Cultural Art Center (UM-CAC). Click here for contact Info or to E-mail UM-CAC at umcac@art-teez.org click here. Ph.773/561-7676
Introduction ART-ACT Art SPW Art Art Gallery Web School Support Us
NEXT PAGE Previous Page Income/Expense Stm. Att. Gen. Report T-shirts Sold